As we move into the post-pandemic world, many organizations will still be working with remote teams. Additionally, employees who have become accustomed to working from home over the past few months may want to continue working remotely. However, managing a remote team can be challenging. Aside from having a strategy, including remote working policies, the technology that you use to stay connected with your remote teams is essential to productivity, communication, and success. We’ve compiled a list of the most valuable tech tools that you can add to your remote working toolbox.
From productivity management to video conferencing to employee programs like mentoring help your remote employees do their job better and feel connected to your company.
Keeping your remote team on the same page takes a lot of effort. These tech tools can help you effectively manage your team from a distance.
A visual project management platform Trello allows users to follow the progress of projects and tasks. Trello was built on the Japanese Kanban board system, which was a simple way to monitor things to do, things being done and things completed. It has a very visual component that allows you to create a board, then a list and place cards on the list. As your remote employees finish their tasks, you will see the cards move across the board. If your teams are overwhelmed by too many bells and whistles in software Trello will be the right fit.
Collaboration tools are important to keep things running smoothly with your remote employees. Asana creates a space where your employees can monitor assignments and manage their tasks. It is a more sophisticated project management platform than others and one of the features is a Kanban board but unlike Trello, its platform is not built around the board. Asana allows members of your remote team to see the progress of other employees, which is particularly useful if your employees need to take on a task when another employee has completed their task. There are a number of other features such as a calendar and portfolio that can be valuable options depending on the team you are managing.
Google’s answer for remote team management allows your team members to seamlessly share documents, files, folders, and more. Google Drive can be assessed anywhere from any device, which is ideal for remote teams that are spread out over a wide geographical distance.
Prior to COVID, Zoom was not as widely known but over the past few months, it has become the go-to for most organizations looking to stay connected while social distancing. Zoom is a simple and easy to use video conferencing platform. Yet, it also has valuable features that can help you collaborate and plan with your remote team including a screen sharing option, whiteboard, and great security tools to keep your meetings safe from hackers. Employees are able to join the meeting from any device and you can even record it to share with remote employees who were unable to join you.
Employee development can sometimes get overlooked with remote teams. However, software like HowSpace allows you to organize training sessions for employees who work from home. You’ll be able to invite your remote employees to workshops and training sessions so that they can continue to develop their skills and talents. Howspace also has interactive features for your employees like polls surveys and chat options.
Workplace mentorships are recognized as an excellent way to connect your remote teams, improve engagement, reduce turnover, and cultivate talent in your ranks. With Together, you’ll be able to foster mentorships in your company regardless of geographical location. The software has been designed to integrate with tools that you already use such as video conferencing platforms including Zoom and Google Hangouts. Mentors and mentees will also be able to access communication tools from the platform.
Cloud storage is a must for your remote employees, which is what Dropbox can offer. Larger documents are difficult to share via email. With Dropbox, remote employees are able to upload larger presentations or videos that they can’t share over emails. It is also a great option if you are working with freelancers or contract workers on a project. They can simply drop their finished work into your account.
Creating the perfect presentation can be a challenge when you have a remote team but the Adobe Creative Cloud has made collaborating on such projects easier. Each employee will be able to access the video or presentation through the Adobe cloud and make their edits or additions. With software like Illustrator, InDesign, and Photoshop, Adobe is the top creative software developer.
Internal communication like announcements are important but delivering them can be a challenge. Whether you are running short on time or just want to get your message to your remote team quickly, Loom allows you to record an audio message that you can share through messaging apps or email. This enables you to get your thoughts out and let everyone know what is happening in your organization.
Keeping track of everyone’s time is one of the biggest challenges when you manage remote teams. Software like Harvest can make it easier. Each employee is able to log their time so you’ll be able to see how long they spent working on a task, when they started it and when they finished. Harvest is also capable of tracking expenses, which can simplify your payroll process for remote teams.
Working from home and managing remote teams can be easier and more fun when you have the right tech tools to stay connected and stay on task. As more organizations adapt to remote work in the post-pandemic world, creating the right collection of tech tools will be key to helping you maintain productivity and communication no matter where your team members are based.