With the right onboarding process, your new hire will gain the skills and knowledge to become a productive member of your team.
Remember that onboarding takes time. You should have a process that lasts longer than the first week. You should regularly check-in on your new hire over the first few weeks and months to see how they are settling in.
Why is Onboarding Important?
Onboarding is not the same as orientation. When you hire a new team member, they may watch a few videos and fill in some paperwork before they begin their position at your organization. This is called orientation. While your onboarding process will include orientation, it doesn’t end there.
Onboarding is where your new hire starts to develop a relationship with your company. One that will hopefully make them want to stay for the long-term. Employees who have a good onboarding experience are more likely to stay with the company for longer than a couple of years, according to statistics from the Society for Human Resource Management.
There are a number of benefits to your organization implementing a good onboarding process including:
● Increased employee engagement
● Reduce turnover
● Positive company culture
Onboarding Best Practices
Creating a great onboarding experience can take some time and effort, but you can consider it an investment in your organization and new hires. Here are some of the best onboarding practices that you may want to put into practice.
- Start early. Your onboarding practice should begin before your new employee’s first day of work. One of the best things you can do to make sure everything gets covered is to create a checklist. Another way to start your onboarding process early is to send your new hire all the paperwork they need to fill out after they accept the position. This can help save time on their first day in the office. It also allows them to go over the materials at their own leisure. Additionally, sending them a note a few days before they start to let them know you are looking forward to their arrival is a great way to ease them into your company culture. Moreover, it gives you a chance to let them know where they can park their vehicle, what type of clothing they should wear and who they should ask for when they arrive.
- Announce it. After your new hire accepts the position and you have a day set for them to start, you should let your other employees know. Sending out an email announcement can make your employees feel like they are in the loop. It will also help your new hire feel more comfortable because your other employees will be expecting them. In your announcement, you should be clear about the role your new hire will be filling, what their responsibilities are and how they fit into the team. Consider adding a brief bio of your new hire so that everyone can know a little more about them.
- Create a space. Make an effort to create an office space for your new hire. This includes setting up their computer and any accounts they need to have to do their job. Add the essentials to their area including a chair, desk, paper, pens, telephone and any other technology or tools they need. If the new hire will be working remotely, make time in both of your calendars to check in regularly. There are remote work programs to help with employee onboarding through mentorship programs.
- Match them with a mentor. One of the best ways to make your new hire feel welcome is to match them up with a mentor inside your organization. Workplace mentoring programs are an ideal way to help guide the development of your new employee. Mentorships allow for individuals to set and reach their professional goals, it connects them with an advisor, teacher, instructor and coach all in one. The benefits of workplace mentorship for your organization include reducing turnover, increasing employee engagement, improve productivity and a positive atmosphere. Matching your new hire with a mentor during their first few weeks on the job can help them adjust, learn the ropes and develop their skills and talents.
- Check-in often. Onboarding shouldn’t end after the first day or the first week or even the first month that your new hire is in the office. To create the best onboarding experience, check in with your employee regularly. Ask them for feedback, see if they have any questions or issues that need to be solved. This ongoing demonstration of your interest in them shows them that your company truly cares about its employees. That will inspire your employees to be more productive and committed to your organization.
Create Your Onboarding Experience
Creating the best onboarding experience for your new hires is one of the most important things you can do. It results in a higher level of employee engagement and commitment to your organization.Research shows that new hires who have a good onboarding experience stay with the company longer.
Ensure that your onboarding experience is interactive and engages your new hires. According to Nelson Sherwin, manager of PEOCompanies.com,
"The employee cannot be passive during this process, I’ve seen too many people just nod along to whatever they are told, but that’s not what I want to see. I want to see that you engage with the material and with what you are being taught and told. Ask questions, make suggestions, and show me that you’re interested."
If you want to create the best onboarding experience for your new employees, contact us today to learn about onboarding your employees with ease.