Hiring a new employee is like making an investment in your organization. You’ll want to make sure to do it right and safeguard your investment. One of the best ways to do this is to have a thorough onboarding process.
With a good onboarding process, you can help your new hire settle into their job and your organization. It can also have many advantages for your business including:
- Better employee engagement
- Improved job performance
- Create a team atmosphere
- Less turnover
- Higher productivity rates
It is important to remember that the onboarding process should begin before day one. That is before your new employee even turns up for their first day of work.
Before day 1
Once you have decided on the right candidate to join your company, you’ll want to let your HR department know and get them set up with an office space and all the tools and equipment they’ll need. Here are some other steps you should take before your new employee turns up for their first day on the job:
- Paperwork - To help smooth the transition for both your HR department and your new employee, gather together all the paperwork they’ll need to sign. That includes any contracts and tax forms. You should also make sure that they get a full copy of your employee handbook and information on the benefits your organization offers.
- Technology set up - Once you have their paperwork together and a designated space has been set aside for them, set up all the tech tools and other equipment your new hire will need to do their job. This includes their computer, keyboard, mouse, phone, etc. Have it up and running for their first day. Make sure they can log in and that you have a company email already set up for them. This will save on time and help them jump into their role quicker.
- Book orientation time - It can be overwhelming to start your first day at a new company. Be sure to set aside some time on your new hire’s first day for orientation. This can include some introduction to the organization chart, how each department works together, etc. It is also a good idea to walk your new hire around the building and give them a map so they can learn to find their way around.
- Mentorship - Providing a mentor to your new employee can be a significant boon to them and you. A mentor is particularly helpful for those entering the workplace for the first time, they can show them the ropes and teach them more about the company and its operations. Having a mentor can also improve the engagement your employee has with your company. They will feel more like they belong and you really care about their development and future.
- Alert your employees - Let everyone in the company know that you will be welcoming someone new to the team. You can send out an email or schedule in a welcome meeting for your new employee’s first day. However you decide to let your employees know it is important that you do so before your new hire arrives on day one. It will make your new employee feel more welcome and it will also reflect well on your organization by showing that you are prepared and not just winging it.
The onboarding continues after day 1
Although the first day your employee shows up to begin their career with your organization is an important one, you should continue the onboarding process beyond the first day and even the first week. It can take people some time to feel comfortable in their new position. Here are some things that you can do to ease the transition for your new employee.
- Welcome meeting - On their first day, it is important that your new hire gets introduced to their team, manager and anyone else they will be working closely with. The best way to ensure they meet all the key members of your staff is to set aside a little time for a welcome meeting. At this office meeting, you can introduce them and let your other employees know a little about their background. Explain their role so that everyone understands how they will fit into your company.
- Give them an assignment - While you don’t want to overwhelm your new employee, giving them an assignment to complete in the first few days will help them adjust better to the position and your organization. Be sure to make it clear what the assignment is and who they can go to if they have questions or need approval.
- Communicate your expectations - Talk with your new hire about what you would like to see them do in their first month or the first quarter. Invite them to ask any questions and let them know who they go to if they need some help or further guidance getting their work done. You can also develop a plan for them so they understand what projects they will be working on and the tasks they are expected to complete.
- Schedule check-in sessions - Your employee is bound to take some time to settle in and become comfortable in their new role and at your organization. Make a plan to check in with them over the next few months to see how they are adjusting.
- Get feedback - Once your new employee has been at the company for a few months, ask them for some feedback about the onboarding process. Invite them to let you know what things they felt worked and those things that could be improved.
Onboarding your new employees is an important process that can help improve their engagement, commitment and loyalty to your company. Mentorship is a key component of a successful onboarding process. Together is here to help make the onboarding process easier and more efficient. Let us show you how we can help you enhance your onboarding program with a free demo.